Have you ever wondered about the benefits of data archiving? Maybe you’ve joined an organization with an aging archiving policy, or are part of a business that’s established itself in recent years and is concerned about legal implications of data management. No matter what your role or the status of data management within your organization, if you’ve ever asked yourself, “Why is data archiving important?” this blog post is for you.
Enhanced System Performance
Business today is done in an increasingly digital world, with seemingly endless transactions happening through our computers and personal electronic devices. All those emails, orders, HR files, and other electronic information accrues at a rapid rate. And as that amount of data builds up, your system feels the weight of managing it. Response times slow down significantly. It takes longer for programs to open, perform basic tasks, and efficiently function in crucial business processes. By moving unused assets to a separate archive(s), a huge burden is removed–enabling both your hardware and software to performance at peak speeds.
Accelerated System Conversions
With the rush to In-Memory, Big Data Analytics, and Transactions, companies are converting existing systems to entirely new architectures, and possibly required Unicode. This conversion can be very time- and resource-intensive, especially when data has never been archived. Reducing data “head count” before these major conversions supports a better economy of scale in new, expensive in-memory solutions, in addition to minimizing the implementation lifecycle.
Legal Compliance
There’s another clear, black-and-white answer to the question, “Why is data archiving important?”: legal compliance. If your organization is subjected to an audit, you’ll need to have easy access to important data–and archiving ensures you have access to all classes of data when and where you need it. On the other hand, some data must be properly disposed of in order to stay compliant, which means that data over-retention can put a company at risk in legal cases.
You may have a related question that’s worth asking: “Why is data archiving important now?” And the simple answer is that the quantity of data within your organization is increasing. Every week, every day, even as you read this blog post, the volume of data continues to expand. With the hiring of every new employee, implementation of a process, and simply the passage of time, your organization’s data load will only get bigger and more difficult to manage–that’s if you don’t have a data archiving strategy in place.
These are just a few of the key benefits to data archiving that demonstrate its ROI. If you’re interested in learning more and talking about how a customized data archiving solution can serve your business, we invite you to contact us today. We’re ready to help you establish a strategy that serves you now and positions you for future success.
